Embracing Digital Transformation: The Ripple Effect of NARA’s Record Digitization Guidelines

In the ever-evolving digital landscape, the National Archives and Records Administration (NARA) and the Federal Government have taken a significant step forward by implementing permanent record digitization guidelines. These guidelines impact federal agencies and have far-reaching implications for state, local, education, and commercial businesses. As organizations strive to keep pace with technological advancements, the need […]

Why Federal Agencies Should IMMEDIATELY Prioritize Records Modernization Projects

Strong records management is essential for transparency, accountability, and the effective functioning of our democracy. As we move into the digital age, federal agencies face the critical task of taking on significant records modernization projects to transition from paper-based processes to fully electronic environments. In December 2022, the Office of Management and Budget (OMB) issued […]

Unlocking Efficiency: Document Management Security and Best Practices

Efficient document management is not just a luxury—it’s a necessity. Organizations deal with an ever-increasing volume of digital documents, from contracts and invoices to employee records and project files. Ensuring document security and streamlined handling is critical for productivity, compliance, and data protection. Why Document Management Security Matters Before we delve into best practices, let’s […]

Digitization vs Digitalization vs Digital Transformation: Which is Right for You?

Some might argue that there is little difference between digitization, digitalization, and digital transformation, that it’s just a case of po-TA-to vs. po-TAH-to, but there IS something unique about each. The terms represent a progression and build upon each other. So even though the terms SOUND alike- and overzealous marketing can lead to a blurring […]

Four Key Roadblocks to Digitizing County Government Documents and Records

County governments are crucial in providing essential services and fulfilling local needs. These are just a few examples of the typical government functions handled by county governments. The specific responsibilities and services may vary from county to county, depending on state laws and local needs. In many counties, paper-based documents and records are still at […]

The Art and Science of Large-Scale Digitization

Digitization is the process of converting analog information, such as paper documents, photographs, or audio recordings, into digital form. Organizations use digitization to preserve historical records, make information more accessible, and create new opportunities for learning and discovery.