Scanning & Conversion

Accurately converting paper documentation, photos, oversized documents, bound books, microfilm, microfiche, and aperture cards on an enterprise level requires specialized project management experience, state of the art equipment, hands-on techniques, and secure world class conversion facilities. That is why many organizations turn to an experienced industry expert. Outsourcing your conversion needs to a trusted vendor eliminates the need to hire, reassign, or overburden your staff, and also removes the need to make large capital investments in expensive scanners, software, and other equipment.

What makes QAI the best choice for your scanning and conversion requirements?

Since the early 1990s, Quality Associates, Inc. (QAI) has been providing customized solutions and services that turn printed materials and electronic information into useful, organized data that can be output, ingested, and/or uploaded into any number of document/content management solutions designed to allow quick access and retrieval by authorized internal and external audiences. QAI’s proven approach includes the following key components:

Dedicated Project Teams and Work Centers:   To ensure the finished product is of the highest quality, QAI dedicates a support team to become familiar with and handle all of the work for a specific client. Further, projects handled within our Imaging Center, in Fulton, Md., are assigned dedicated rooms/areas within our Client Center.  This is done for security reasons and ensures separation of Client materials and processes.

When work is outsourced to our conversion facilities, QAI will oversee the inventory control, packaging, and shipment of your materials throughout the life-cycle of the project. For local Clients, QAI utilizes its own fleet of secure vehicles. USPS, FedEx, and other trusted delivery Partners are used for Clients outside of our local coverage area.

With more than 40,000 square feet of production space in a secure, monitored, and access-controlled environment, QAI’s Client Center can scale to meet the needs of any project by adding work shifts, scanning stations, and staff.

Location Flexibility: QAI can also deploy project teams to work onsite at your facility. We have the necessary equipment and licensing to establish multiple conversion centers wherever our Clients need us to be.  We currently have Project Teams deployed to Client locations all around the world.

Backlog and Day-Forward Experience:  QAI has handled historic files dating back to the 1800s and processed millions of pages of documents stored in locations across the globe. We have also designed, set up and trained our Clients in the use of “day-forward” document conversion solutions, so that information continues to be captured at the point of creation.

With QAI, you can be certain your historical backlog as well as your future scanning and conversion requirements are in capable hands.

Project Management:  QAI documents the progress of all information capture/conversion efforts by addressing completed and pending tasks, documents processed, and expected throughputs. With QAI, you will know where your project stands with regular status meetings, updates, and reports. Additionally, QAI’s solutions are designed to comply with federal imaging and archiving mandates such as E-Government, Government Paper Elimination Act (GPEA), Good Laboratory Practices (GLP), and the Health Information Portability & Accountability Act of 1996 (HIPAA).

Experience and Partners: QAI has established a long and impressive track record of working with federal, state, and local agencies; schools, colleges, and universities; chemical and manufacturing companies; hospitals and pharmaceutical, healthcare, and medical research organizations; financial, accounting, and law firms; professional associations and many others. Our nationwide Value-Added Reseller (VAR) and Partner Networks include industry leading companies, such as: Adobe, Canon, Fujitsu, Kodak, Kofax, IBML, Microsoft, OpenText, PSIGEN, ProStor, and many more.

QAI is equipped to handle a variety of conversion needs, including:

• Paper documentation conversion (All size ranges)
• Microfilm/Microfiche/Aperture card
• VHS and various tape conversion
• Maps and oversize document conversion                                
• Photographs and slide conversion
• Bound book conversion
• Litigation Support

Contact us to learn more about how you can benefit from our document scanning and conversion capabilities.  

PAPER & IMAGE ESTIMATION GUIDELINES